International City/County Management Association

The buyer seeks proposals for hosting its 2030 Annual Conference. The event requires a large convention center, substantial hotel room block, and extensive meeting space. The buyer expects financial support from local entities and assistance with various logistical aspects. The conference typically attracts over 4,000 attendees and features exhibits, general sessions, and numerous breakout meetings.

• 11/15/2024 - Deadline for Questions
• 12/2/2024 - Proposal Due Date
• 1/31/2025 - Decision Date

• Secure convention center with 125,000-150,000 sq ft exhibit hall and 60,000 sq ft general session space
• Book hotel block with 3,200 peak room nights and 13,000 total room nights
• Arrange for 25 session/meeting rooms of 1,500-4,700+ sq ft each
• Coordinate food and beverage for approximately $450,000 in revenue
• Provide complimentary or subsidized shuttle busing
• Secure financial support from host local government, CVB, and private sector sources
• Manage room block with potential third-party housing company
• Arrange complimentary internet in all guest rooms and meeting spaces
• Coordinate 100 hours of complimentary registration assistance through CVB
• Plan off-site special events at nearby venues