City of Los Angeles Department of Recreation and Parks

The buyer seeks contractors to provide as-needed special event planning and production services. Services include event planning, promotional activities, event management, and production-related services. The buyer aims to prequalify a bench of contractors for a three-year term. Events may include festivals, viewing parties, and bandshell activations. The buyer's goal is to enrich community life through diverse special events that celebrate the city's vibrancy and inclusivity.

• 11/7/2024 - Mandatory Pre-Submission Meeting
• 11/21/2024 - Non-Mandatory Technical Review Meeting
• 12/3/2024 - Proposal Due Date

• Minimum of three years of experience in event planning and production
• Established office in Southern California
• Experience in event planning/promotion and management/production of at least five similar projects in last 3 years
• Two letters of reference from past 3 years

• Develop event marketing and branding plans
• Create and design event promotional materials
• Coordinate media coverage and secure spokespeople
• Produce promotional and compilation videos
• Conduct community outreach and engagement
• Acquire and manage talent for performances
• Provide comprehensive event logistics and management
• Manage volunteer coordination
• Provide DJ/MC and entertainment services
• Manage security and crowd control