Eau Claire Area School District

The buyer seeks a centralized cloud-based solution to simplify facility usage requests, track event schedules, and increase community engagement. The system must handle internal and external reservations, online payments, and integrate with existing district software. The buyer requires comprehensive reporting, user-friendly interfaces, and customizable features. The solution should be implemented and fully functional by March 1, 2025.

• 11/8/2024 - RFP Issued
• 11/27/2024 - Questions Due
• 12/6/2024 - Responses to Questions
• 12/20/2024 - Proposal Due Date
• 3/1/2025 - System Functional
• 6/1/2025 - Service Contract Start

• Implement cloud-based facility usage request system
• Develop event scheduling and tracking functionality
• Create online payment options for facility rentals
• Integrate with existing systems like rSchoolToday and MySchoolBucks
• Provide reporting and filtering capabilities for facility usage data
• Set up user authentication with Azure AD integration
• Create customizable forms for reservation process
• Implement equipment rental functionality
• Develop automated email and text notification system
• Provide training and support for system implementation