City of Chesapeake

The buyer is seeking proposals for payroll processing services for the Chesapeake Land Bank Authority. The buyer requires a comprehensive payroll system capable of handling bi-weekly payroll, tax withholdings, benefit deductions, and reporting. The system must comply with all applicable laws and provide secure online access for employees. The buyer anticipates potential growth from one to three employees in the future.

• 12/9/2024 - Submission of Question Deadline
• 12/31/2024 - Proposal Due Date
• 1/13/2025 - Evaluation of Proposals

• Process bi-weekly payroll and timekeeping for entire employee base
• Make salary/wage payments by direct deposit, paper check, or electronic pay card
• Withhold and account for taxes and other required deductions
• Implement safeguards to verify legitimacy of pay and banking instructions
• Prepare and submit all required tax returns and reports
• Generate detailed payroll distribution reports
• Provide online employee self-serve access to payroll information
• Ensure compliance with all applicable federal, state, and local laws
• Implement data security measures to protect employee information
• Track taxable and pre-tax benefits, vacation time, sick time, and paid holidays