University of Massachusetts Amherst

The buyer seeks staging designs for commencement ceremonies at McGuirk Alumni Stadium. The event will accommodate 5000-6000 graduates and 15,000-20,000 guests. The buyer requires a comprehensive staging solution including seating, safety features, and ADA compliance. The vendor must coordinate with other service providers and handle all necessary permits and regulations.

• 11/27/2024 - Vendor Q&A due
• 12/5/2024 - Q&A Responses
• 1/3/2025 - Proposal Due Date
• 1/15/2025 - Proposal Evaluations and Vendor Presentations
• 2/3/2025 - Anticipated Contract Award and Execution

• Design and provide staging for undergraduate commencement ceremony
• Accommodate 5000-6000 graduates on field with flooring
• Provide seating for platform party, wind ensemble, and faculty
• Include roofed stage with university branding and safety features
• Ensure ADA compliance and accessibility for all participants
• Coordinate with flooring and production vendors
• Obtain necessary permits and comply with regulations
• Provide contingency plans for school and college ceremonies
• Set up and strike staging within specified timeframes
• Work with production company for filming and display on jumbotrons