City of Wauwatosa

Buyer seeks a qualified event planning company to manage events at the Muellner Building in Hart Park. The selected contractor will handle all aspects of event management, including client communication, marketing, staffing, and vendor contracting. The company will be responsible for reporting event activities and revenues to the buyer. This RFP aims to find a third-party event management company to oversee all operations at the venue.

• 12/20/2024 - Pre-proposal site visit
• 1/6/2025 - Deadline for questions
• 1/9/2025 - Responses to questions
• 1/13/2025 - Proposal Due Date

• Manage client inquiries, calls, and emails
• Conduct tours of the Muellner Building
• Handle contracts and invoicing for events
• Market the Muellner Building for events
• Manage event staffing needs and associated payroll
• Contract with vendors for events
• Maintain a shared calendar with the City
• Report event activities and generated revenues to the City
• Coordinate with City staff for planning purposes
• Manage all aspects of event planning and execution