Oregon Department of Transportation

The buyer is seeking information regarding software options for a weight-mile tax system. This RFI may be used to develop a formal RFP for weight-mile tax software vendors. The buyer aims to replace its current system with a more flexible and modern solution. The new system should provide online access for motor carriers, streamline tax reporting and collection, and improve data sharing capabilities.

• 1/13/2025 - Questions Due
• 1/13/2025 - Proposal Due Date

• Import current tax accounts/history, including ledgers, payments, vehicle/credentials history, and audit history
• Create and manage tax accounts with various status levels and suspension dates
• Implement tax, bond, and collections ledger systems with multiple payment options
• Develop vehicle-based tax enrollment and tracking tied to specific accounts
• Create auto-enrollment capability for vehicles required to register through IRP/IFTA
• Maintain rate tables tied to declared weight with ability to update rates
• Implement robust auto-email system and auto-generate mailings for required documents
• Develop online options for carriers to complete tax reporting, enrollment, payments, and temporary pass issuance
• Create account-specific imaging/PDF system for various documents
• Implement audit capabilities with audit schedules, inventory tracking, and billing methods