City of Philadelphia

Buyer seeks a concessionaire to manage and operate event planning and catering services at the Fairmount Park Horticulture Center. The selected provider will be responsible for all aspects of event operations, including marketing, staffing, equipment, and clean-up. Buyer requires the concessionaire to collaborate with Horticulture Center staff, implement security measures, and submit regular financial reports. The contract includes options for renewal and potential expansion of food and beverage services.

• 1/15/2025 - Mandatory Pre-Proposal Meeting
• 1/21/2025 - Deadline for Questions
• 1/31/2025 - Answers Posted
• 2/18/2025 - Proposal Due Date
• 4/1/2025 - Commencement of Work

• Manage and operate all aspects of event planning and catering at the Horticulture Center
• Provide marketing, advertising, scheduling, staging, staffing, equipment, and supplies for events
• Conduct site tours for potential renters in coordination with Horticulture Center staff
• Implement effective rodent control measures in collaboration with Department staff
• Submit monthly Accounting Reports detailing gross revenues and event activities
• Develop and submit an Annual Capital Improvement Plan for facility upgrades
• Provide security for all catered events, including pre-event installations and post-event takedowns
• Clean up and remove all waste generated by events within 24 hours
• Maintain and repair equipment used for event planning and catering
• Collaborate with staff to ensure secure closure of the Horticulture Center after events