City of Boston

The buyer is seeking an event planner or coordination firm to organize and execute open streets events in Boston. The events will take place during spring to fall months of 2025, 2026, and 2027. The selected firm will be responsible for all aspects of event planning, including logistics, marketing, subcontracting, procurement, and organization. The buyer expects comprehensive management of these community events.

• 1/21/2025 - RFP Available Date
• 1/30/2025 - Pre-Proposal Q&A Conference Call
• 2/20/2025 - Proposal Due Date

• Organize open streets events for spring-fall months of 2025, 2026, and 2027
• Handle all event logistics
• Develop and execute marketing strategies
• Manage subcontracting for event services
• Oversee procurement of necessary supplies and equipment
• Coordinate with city departments and local businesses
• Develop event programming and activities
• Manage event budgets and financial reporting
• Ensure compliance with city regulations and permits
• Implement safety and security measures for events