University of California, San Diego

The buyer seeks qualified bidders to provide AV production equipment and services for various events. The buyer aims to establish a strategic partnership with suppliers offering competitive pricing, innovative solutions, and operational excellence. The contract will be for an initial period of 5 years with three optional one-year extensions. The buyer emphasizes sustainability, student success, and community engagement in their procurement approach.

• 2/12/2025 - Release of Electronic RFP
• 3/4/2025 - Job Walk (Campus Tour)
• 3/7/2025 - Virtual Pre-bid Conference
• 3/7/2025 - Deadline for Supplier Q&A
• 3/12/2025 - University's Response to Supplier Q&A
• 3/19/2025 - Proposal Due Date
• 4/15/2025 - Contract Start Date

• Extensive experience in rental equipment services and support
• Meet all associated industry regulations
• Possess required trade, professional, or business licenses
• Demonstrate capability to provide required products/services
• Provide audited financial statements for past three fiscal years

• Provide audio visual equipment rental and services
• Offer lighting and LED technology solutions
• Supply generators and power solutions
• Provide staging, rigging, and roof design services
• Manage installation, dismantling, and removal of equipment
• Offer project and event management services
• Provide crowd management solutions
• Develop software for event management
• Offer video and motion capture services
• Design and construct custom sets