City of Rochester

The buyer is seeking proposals for a case management system for its Law Department. The system should help with file retention and organization, allowing easy access and tracking by the legal team. It must include an interface for client agencies to request assistance and communicate about matters. The buyer requires features such as electronic records management, searchable databases, task assignment, and document generation capabilities.

• 2/10/2025 - RFP Release
• 2/24/2025 - Deadline for questions
• 3/10/2025 - Response for questions submitted
• 3/24/2025 - Proposal Due Date
• 5/5/2025 - Consultant Selection and Award Notification
• 6/17/2025 - City Council Approval of agreement
• 7/1/2025 - Agreement Start Date

• Implement case management system for file retention and organization
• Provide searchable database with keyword/date/file name search capabilities
• Enable client departments to request assistance and communicate via interface
• Create forms and templates for document generation
• Implement calendaring and scheduling functions integrated with Outlook
• Provide e-discovery capabilities for assembling and redacting documents
• Establish motion/brief bank repository indexed by category
• Enable mobile access for Law users and limited access for other departments
• Convert and incorporate existing data from Infor system
• Provide training for current and new employees on system use