Silicon Valley Clean Energy

The buyer seeks event planning services for various business meetings and community events. The scope includes planning 4-14 local community celebrations and 6-10 business meetings annually. The buyer requires full logistics planning, stakeholder coordination, and sustainable practices for all events.

• 3/6/2025 - RFP Release Date
• 3/12/2025 - Deadline for Questions
• 3/18/2025 - Question Responses Posted
• 4/3/2025 - Proposal Due Date
• 4/18/2025 - Top Bidders Notified of Interviews
• 4/24/2025 - Possible Interviews
• 5/6/2025 - Anticipated Date to Notify Awardees
• 5/16/2025 - Anticipated Contract Finalization

• Research and book venues, catering, and event materials
• Coordinate with event stakeholders
• Plan, prepare, distribute and manage event run-of-show
• Create event signage
• Create budget and work plan
• Source event needs from local businesses
• Utilize reusable, recyclable and compostable materials
• Plan and execute business meetings and community events
• Manage logistics for 4-14 local community celebrations annually
• Coordinate 6-10 business meetings annually