City of Springfield

Buyer seeks professional services to develop a comprehensive master plan for Hazelwood Cemetery located in Springfield, Missouri. The master plan will focus on spatial design, financial planning, and development of available cemetery space. It will guide future development, business operations, and ongoing maintenance while addressing marketing strategies to generate funds for perpetual care. The buyer requires a plan that defines what it means to be a municipal cemetery in the 21st century.

• 4/1/2025 - Pre-proposal Conference
• 4/15/2025 - Question Cutoff Date
• 4/22/2025 - Proposal Due Date

• Firms normally engaged in cemetery services specified herein
• Adequate organization, facilities, equipment, and personnel
• Demonstrated knowledge of cemetery operations and survey methods
• Minimum five years of cemetery consulting experience
• Minimum three public agency references for similar work

• Evaluate cemetery property and undeveloped areas
• Analyze spatial needs and expansion projections
• Develop business plan including fee structure and perpetual care
• Recommend staffing and operations improvements
• Assess facilities, equipment, and capital improvement needs
• Create short and long-term phased implementation plans
• Conduct topographical survey of cemetery grounds
• Provide marketing strategies to enhance cemetery visibility
• Identify suitable areas for new interment options
• Review cemetery protocols for regulatory compliance
• Project when cemetery will cease generating revenue
• Recommend strategies for sustainable management during non-revenue phase
• Evaluate existing and potential cemetery management systems
• Investigate options for adaptive reuse of cemetery spaces
• Develop digital mapping and records management recommendations
• Conduct public engagement meetings with stakeholders
• Research industry trends for local and benchmark cities
• Assess historical significance and preservation needs
• Provide cemetery office best practices
• Deliver final report with executive summary and presentation materials