Lackawanna County

Buyer seeks a centralized database management system for contracts to collect all legal agreements within the County. The system will provide a single, accessible repository where contracts can be easily searched, tracked, and managed throughout their lifecycle. The solution must include features for creating, editing, tracking, approving and storing contracts with automated alerts and electronic signatures. Buyer requires the system to maintain security and provide ongoing technical support.

• 4/14/2025 - Questions Due
• 4/16/2025 - Answers Posted
• 4/25/2025 - Proposal Due Date

• Create a centralized repository for all county contracts
• Implement searchable database with organized structure for contract details
• Develop version control system for tracking document changes
• Configure workflow management for entire contract lifecycle
• Establish automated alerts for contract deadlines and renewals
• Enable internal/external electronic signature capabilities
• Provide data migration of existing contracts
• Implement text search within contracts and data fields
• Create ability to store and modify large documents
• Configure user authentication and access controls
• Develop contract template and clause library
• Implement contract revision tracking capabilities
• Configure automated contract status updates
• Enable contract closeout functionality
• Secure system with encryption and penetration testing
• Setup activity logging for proper access verification
• Provide staff training on software usage
• Deliver ongoing technical support with 1-day resolution
• Enable uploading completed documents to County website
• Maintain compliance with County contract management requirements