Wattsburg Area School District

Buyer seeks qualified vendors to renew or replace their existing hosted VOIP phone system. The project aims to enhance communication infrastructure to support students, staff, and administration needs. Buyer requires a reliable, scalable, and cost-effective solution that integrates with existing IT infrastructure. The system must provide specified functionality and be fully implemented by June 30, 2025.

• 4/25/2025 - Proposal Due Date
• 6/30/2025 - Implementation deadline

• Experience with similar education sector projects
• Technical capabilities for proposed VOIP system
• Support and maintenance capabilities

• Assess current VOIP system and identify improvement areas
• Propose comprehensive solution for renewal or replacement
• Ensure compatibility with existing hardware and software
• Implement new system with minimal disruption
• Provide staff training and ongoing technical support
• Implement e911 compliance
• Setup centralized company directory manageable by IT staff
• Configure daily call schedules for classroom non-interruption
• Enable voicemail to email functionality
• Ensure compatibility with POTS fax lines and elevator phone
• Integrate with existing Carehawk PA system
• Complete implementation before contract end date
• Provide detailed system specifications and features
• Define support and service level agreements
• Implement using current Polycom phones or provide equivalent replacements
• Submit detailed implementation plan and timeline
• Warrant against patent or trademark infringement
• Provide cost breakdown for setup and maintenance fees
• Hold proposal valid for 30 days after bid opening
• Complete deployment by June 30, 2025