City of Canon City

Buyer is seeking a comprehensive meeting management software solution. The software must include electronic roll call, voting, request to speak queue, public speaker management, and meeting display capabilities. The system should support both in-person and remote participation, work on iOS and Android devices, and potentially integrate with agenda management software for automatic minute creation.

• 4/29/2025 - City Council Meeting for Bid Consideration
• 4/29/2025 - Proposal Due Date

• Implement electronic roll call system
• Develop electronic voting with iOS and Android compatibility
• Configure simultaneous blind voting capabilities
• Create electronic request to speak queue system
• Design public speaker enrollment and management system
• Integrate speaker timer functionality
• Set up public meeting display for voting results
• Implement electronic motion and seconds capture
• Configure potential integration with agenda management software
• Enable automatic creation of meeting minutes with timestamps
• Configure system for both in-person and remote voting
• Set up solution for two boards/commissions of ten members each
• Configure for mobile tablet device usage during meetings
• Provide one-time setup and configuration services
• Deliver ongoing SaaS solution and support