Town of Rolesville

Buyer seeks a cloud-based agenda management software solution for creating, managing, and distributing meeting agendas and minutes efficiently. The system must provide transparency by making agenda-related information accessible to the public while ensuring seamless collaboration among staff. The solution should integrate with MS Office Suite and the buyer's website. Buyer operates under a council-manager form of government with a Mayor and five Board of Commissioners.

• 4/9/2025 - RFP Issuance
• 4/16/2025 - Deadline for Questions
• 4/30/2025 - Proposal Due Date
• 5/9/2025 - Vendor Demonstrations
• 5/14/2025 - Estimated Award Date

• Design customizable agenda templates for compiling packets with maps
• Implement real-time notetaking with automated minute generation
• Create public portal for viewing agendas and supporting documents
• Develop customizable workflow for staff reviews and approvals
• Build searchable document repository with full-text search functionality
• Integrate with Microsoft Office, PDF formats, and video streaming
• Configure role-based access controls with secure cloud storage
• Enable mobile accessibility across desktop, tablet, and mobile devices
• Implement electronic voting with automatic action item tracking
• Set up live streaming with video bookmarking to agenda sections