North Central Texas Council of Governments

Buyer is seeking a Digital Asset Management service to streamline storage, retrieval, and use of digital assets among members of the Transportation Department. The service will replace or supplement their network storage for photo and video assets, allowing direct import into Adobe and Microsoft applications. Buyer requires up to 5TB of storage with AI tagging capabilities for improved organization and efficiency. The contract will be for one year with four one-year optional renewals.

• 4/11/2025 - Last Day to Submit Questions
• 4/16/2025 - NCTCOG Q&A Posted to Website
• 5/2/2025 - Proposal Due Date
• 5/19/2025 - Consultant Selection Committee
• 5/26/2025 - Interviews (if needed)
• 7/24/2025 - NCTCOG Committee Approval
• 8/29/2025 - Execute Contracts
• 9/1/2025 - Contract Start

• Organize and centralize up to 5TB of digital assets
• Create flexible permission structure for teams, agencies, stakeholders and partners
• Provide AI tagging/autotagging capabilities for efficient asset organization
• Implement Microsoft Azure platform integration for cloud storage
• Develop branded portals for customized user experiences
• Enable direct importing of assets into Adobe and Microsoft applications
• Configure robust search features for quick asset retrieval
• Establish sharing-enabled distribution model for easy collaboration
• Implement single sign-on functionality for secure access
• Support both photo and video digital assets
• Maintain archives of current videos for website access
• Configure API access for custom integrations
• Provide unlimited training for system users
• Establish tiered permission models for appropriate access control
• Offer unlimited technical support throughout contract period