This RFP is currently open for proposals.
Sign up for an account to get RFPs matching your business in your inbox.
Annual Contract for Notary Fraud Alert Software and Maintenance
Tarrant County
Buyer is seeking a vendor-hosted web application for notary fraud alert software. The system will monitor and identify usage of notary stamps indexed from documents recorded in the county clerk's office. The solution must alert notaries to any unauthorized use and promptly alert authorities in the event of fraudulent activity. The primary approach is to leverage notary information captured in the current records system and provide customizable messaging to notaries with a summary of all documents filed with their stamp. Buyer is not interested in a software development scenario and requires a solution ready to deploy with minimal configuration.
- 4/11/2025 - Issue Date
- 4/16/2025 - Virtual Pre-Proposal Conference
- 4/17/2025 - Questions Deadline
- 5/5/2025 - Proposal Due Date
- Experience providing notification and alerting systems to the public
- Experience working with multiple records systems for notifications
- Solution must be ready to deploy with minimal configuration
- Develop web portal for notaries to register with Tarrant County branding
- Integrate with GovOS CountyFusion for property records data export
- Implement notary alerts for stamp usage on recorded documents
- Provide toll-free technical support for notaries independent of county staff
- Develop secure data transfer method between systems
- Create alerts with multiple delivery methods (email and text)
- Allow notaries to select notification frequency preferences
- Provide access to filed documents from notifications
- Create marketing materials for notary outreach
- Provide analytics on notary registrations after system implementation
- Configure branded landing page linkable from county website
- Maintain solution with ongoing support and product enhancement
- Support both English and Spanish language options
- Implement disaster recovery and continuity procedures
- Provide training materials and user guides
- Set up staging/test environment for configuration and testing
- Provide comprehensive web user interfaces for all functions
- Ensure data storage within the 48 contiguous United States
- Offer unlimited user licensing model
- Enable quick detection and reporting of fraudulent notary use
Want to Save Time Drafting Proposals?
We generate a proposal draft so you don’t have to start from scratch. Learn more how you can save up to 80% of your time writing proposals.